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Opening Administration - cont
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Action
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Ratification of e-mail voting
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Photocopier Contract - Approved
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AM raised point that the e-vote policy as it currently stands requires the approval of a minimum of 7 for a vote to be approved and that the format of an options vote had not been followed. As a result of this both the strapline and logo votes needed to be voted on at council
Strapline Approved via revote 11 For 3 Abstentions
Logo
e-vote was modified to be a vote on one of two options
Option 1: A complete change along the lines of designs previously circulated
Option2: A reconfigured Neptune/BSAC (tidied up what we have already)
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Votes
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Option 1:
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3
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Option2:
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11
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Abstentions
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1
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Re vamp of existing approved, Action on MA, EF, DE & SG to agree within two weeks and an email vote to ratify
Required now urgently for progress on website
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Chairman’s Report (Marcus Allen)
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Operation of Council
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Attention drawn to new members pack including
Directors responsibility
Confidentiality
Do not discuss Insurance or Finance with any member because of FSA rules
Standard reports circulated two weeks prior to meeting, Action AM to remind all, read and comments back prior to meeting
Any proposals to be circulated and must be discussed off line from meetings to discuss to ensure efficient council meeting time
Use of show changes in group reports using Microsoft Word for identifying changes to aid reading
E-mail Reply all – use with caution,
September meeting moved to 22 and will be two day event, in London
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Council Strategies and Projects
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Marcus outlined process of sub-committees
NDC as is SG working on currently
IT Lead still EH
Action MA to add team column to project list
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Management information pack
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Was reviewed and comments invited back as to additions deletions required.
All change to be requests to be forwarded to MA to coordinate
Note
Direct debit figures very encouraging increasing at 200 per month yet to include branch levy
Noted by Marcus that the figures as reported in Management information pack on membership stats not accurate problem identified and correct procedure and calendar in place Action MA to supply errata version
Major focus of getting Lapsed call process working – Agreement to outsource and improve Action MT
Management information pack - comments from meeting forwarded to Marcus in separate document
Note
Management information pack to continue being sent to all in paper in black and white, colour is available in the electronic set
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NDO’s Report Sean Gribben
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DOC Discussion
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New Group appointed
Jeff Reed (Deputy NDO)
Jim Watson (Safety HQ)
Alistair Reynolds (Technical HQ)
Dennis Wigg (Diving Group)
Mark Wilson (Instructor Training Group)
John Kermode (Diver Training Group)
Nick Jewson (Technical Group)
Maggie Driscoll (Communications Group) – renamed from Services Group to be more consistent with the role that it is required to fulfil
All communications going via Comms group to ensure consistency
Action SG with HQ to review communications policy and publish back to council
Approached by Gordon Mackie(DO Italia Branch 2418) would like permission to translate DTP into Italian, Spanish and French for overseas members. Action SG to contact with regard to full implication of foreign language packages and bring back full proposal to council
Clarification NDO chooses construction of NDC
Action MT Comms have been done as SG requested of HQ
SG summarised previously circulated presentation on ideas for DOC 2007 and on going. After discussion it was agreed that for 2007
Purpose
Launch event for Governing body material
Social event for awards, with some moved to AGM
Proposal
For DOC to be a one day event to include, evening meal that is self funding, with some of the awards moved to the evening, to follow 2006 funding process , managed from within NDC
1 again
2 abstentions
12 for
Carried
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Lunch
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Hon. Treasurer’s Report - Adrian Hall
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Cost of DVD in year one with revenue spread over three years cost impact on cash flow and budget plans
Expenditure showing significant increase, Action AH & MT to report back on cause.
Resultant drop in annual forecast figure, investigate and report back to Council, Action AH & MT
Need to maintain a higher Cash Balance (within 3-5 years)
EH asked question on why depreciation increased. Action AH to clarify why
Action AH WD why forecast figures do not reflect past trends as historically there cash balance drop later in year
Summary of position, on budget for this year concern raise over long term balance position, is a concern and needs to be born in mind for next fiscal years planning. Single primary focus needs to be on projects and work that increases or retains membership.
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Operations Manager’s Report – Mary Tetley
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EH visited HQ for days progression of Business Continuity plan
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Action Instructor notes Page 8 of MT report moved from HQ Technical to NDC
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MT SG
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Website update and proposal– Andy Moll
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Andy summarised the update report circulated earlier and
Need to ratify the decision to progress with the tri umberate arrangement of BSAC/Nemisys/Goodform for website development and management.
Specification and scoping session was held on the23rd March. This was and extremely productive day and demonstrated in my view that we had made a good choice in partners for the website. The major target we agree was that we would plan a launch of the new website at Dive2007, in October, with a major drive to engage with Dive Zone take up and to have at least three branch websites supported by then as well.
The session also was attended by Scott Ellis of Goodform and he clarified further the role of Goodform in the project and assisted with the day.
We have yet as council to agree final pricing model.
We are effectively paying for the work done by Nemisys on a monthly repayment plan with all of the work for the new site being done in the first five months of the contract.
With a percentage of revenue on INCREMENTAL business driven via the website.
Proposal was tabled Prop MA 2 nd AH
The additional expenditure request year one expenditure for Goodform marketing services, plus revenue share within bounds as approved by project group, honorary treasurer and finance.
Approve selection of Nemisys as the web provider and partner for the next four years. This to be funded from existing website provision, plus revenue share within bounds as approved by project group, honorary treasurer and finance
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BSAC Pan Pacific proposal – International Team
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Significant discussion about wording
Add EC as a temporary addition to international
This is a tightening of the existing agreement
Action EC to review new against old
BSAC Council support the BSAC International group to work with BSAC Japan to conclude the Pan Pacific Novation they have submitted, prior to approval by Council
Prop MA 2 nd TM
Vote Unanimous
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All
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Group Reports
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IT – Ed Haynes
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Web advertising
Previously circulated paper
Do we have advertising via our web – Formal approval required from Council – Prop EH 2nd TR
Unanimous
Proposal 2
Produce a Web Site Advertising Strategy open to all companies, for example, having council maintain approval of advertisers, Mechanism to be agreed.
Approval of proposal 2 a managed by a group, MA,EH DD with Goodform support, agreed by council, first action TOR, & mechanism for managing
Current provider not very good and proposal from DD to cancel our existing sales agency
Advertising so far generated is low and below market average
No questions regarding IT Team report.
Have IT develop strategy paper for support of IT and move forward with approval rather than each item coming to council.
Approval of Microsoft XP as current approved operating system made |
MA,EH DD with Goodform support
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B&DM no additional questions
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Insurance
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N/A
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Comms
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N/A
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Council Dates for 2007/8
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22 23 September two day meeting HQ
24 25 November two day meeting HQ
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AOB
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Ian raised the point that at the AGM comments made by one member, criticising Audit, Council, HQ finance team and audit Committee, re liabilities of balance sheet, there is not a problem minority difference of opinion. Not incorrect way of doing business
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AM to bring back paper and cost life members to council for next meeting
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AM
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In light of different numbers required to approve voting
Proposal to Council to standardise, ACTION voting of email vote and voting numbers AM EH
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AM EH
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Welfare of the Vulnerable
MA proposed that as with this year a sub group have delegated council authority and approval to be managed on behalf of council by SG, MT and MA
For 15, unanimous
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Mike reported back on open question at previous council meetings re SETA recommendations with regard to O2 cleaning of cylinders.
O2 cleaning SETA recommend move to 15 months
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Page last modified: 1st Aug 2007 - 11:07:39