PUBLIC MINUTES OF THE MEETING OF COUNCIL - March 2007

Public Minutes of BSAC Council Meeting Saturday 17^th March 2007 at NCVO Building, London

Present:

Marcus Allen                 MA

Clare Peddie                  CP

Mike Todd                     MKT

Tony Marshall                TM

Adrian Hall                    AH

Andy Moll                      AM

David Dixon                   DD

Edward Haynes             EH

Keith Lawrence              KL

Ann Clarke                    AC

John Betts                     JB

Harry Gould                   HG

Ian Irvine                        II

Ernie Crook                   EC

Mary Tetley                   MT

Wendy Davies               WD

S Gribben (by invitation) SG

Apologies:

Apologies have been received from Mark Allen, Tony Reed, Bob Healey and Deric Ellerby.

Minutes of the previous Meeting

The Minutes of the previous meeting were accepted.

Matters arising

There were no matters arising other than those to be considered at this meeting.

Ratification of E-mail Voting

There has been no e-mail voting since the last meeting.

2006 Annual Report – Adrian Hall

BSAC International

AH presented the BSAC International Ltd accounts. He drew Councils attention to their responsibilities in relation to the accounting records and the information provided to the auditors. II confirmed, on behalf of the Audit Committee, that the auditors had produced a clean audit report on the accounts as presented and recommended that Council adopt the Accounts as presented. AH proposed that the Accounts of BSAC International Ltd for the year ended 31 December 2006 be accepted and signed by AH and MA on behalf of the Directors, MKT seconded, unanimous.

BSAC consolidated Accounts

AH presented the accounts of the BSAC

He outlined the main points of interest in the accounts and brought to the attention of Council the main changes in the reporting from the previous year and comparisons where appropriate with the budget.

Report of the Audit Committee

II on behalf of the audit committee, reported that the audit had been completed with no adverse comment or alteration to the accounts presented for audit. The audit committee thanked HQ staff for their support and also thanked the auditors on behalf of Council for a very efficient year end closing.

It was proposed by MA and seconded by MKT that the accounts of the Club for the year ended 31 December 2006 be approved, unanimous. The accounts would be signed by MA and AH

It was proposed by AH and seconded by MKT that the Letter of Representation be signed on behalf of Council by AH and MA, unanimous

MA thanked II for taking the Chair at the audit committee and thanked the audit committee for their contribution during the year.

HG thanked Council for including the Jubilee Trust Accounts in the BSAC annual report.

Business Continuity Plan

This needs to be circulated to EH to be moved forward.

Chairman’s Report – Marcus Allen

LIDS – there was a change in the approach made to the show. There were 3 Integra machines available at the show.

The second stage of marketing is being followed up next week.

DD stated that the training of the LIDS team was very good and thanked MT and the team for their efforts.

MA confirmed that he had recently attended the launch of the Marine Bill.

The DVD project is moving ahead – last part of filming will be completed soon. The release will coincide with the go dive project.

Council information pack – MA asked for feedback on content to come to MA or WD.

NDO’s Report (circulated previously)

CP introduced Sean Gribben as the NDO-elect. NDC will be dissolved and reformed by SG. CP thanked AR for his contribution to obtaining the EUF audit and accreditation.

CP asked for information from HQ to be circulated to the coaches. HQ is to send email to coaches asking them what they want.

Council agreed the price of AED course for members - £15 if use own equipment or £20 if use HQ equipment.

Non members usual levy on SDC price

Snorkelling project – CP asked for Council approval to develop the project and report back. Council agreed to the principal of developing the project and for CP to provide costs.

Treasurers Report (circulated previously)

AH presented the January management accounts and explained the performance year to date. He also presented the cash position and explained the cash reserves.

Operations Manager’s Report (circulated previously)

MT confirmed that HQ training will be undertaken on Integra as a priority for more of the staff. AD is going to move in to the membership department shortly and will review the marketing strategy. MT confirmed that there are some resource issues in relation to delivery of projects.

MT is to make some proposals to resolve the resource issues.

Strapline – there will be a competition for members to get feedback on straplines.

Website Update

AM updated Council on the website review project.

It was agreed that a detailed proposal and contract is needed as soon as possible.

Photocopier Proposal

WD presented the case for a new contract with the current suppliers. Council felt it prudent to obtain two further tenders before deciding.

Group Reports

Insurance – Boat insurance for boats used on BSAC Courses – still being reviewed, no conclusion yet, still being worked on.

ADEX – who should attend and what budget is there - TM

AOB

MA thanked those members of Council who were attending their last Council meeting, AC, KL, MKT for all of their support and their efforts during their length of office.

CP asked for all coaches to be CRB checked – MA stated that Council should also be up to date with CRB checks.

AH thanked the finance team for their efforts in 2006. CP thanked Council for their support during her term of office.

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Page last modified: 4th Jun 2007 - 20:50:57