PUBLIC MINUTES OF THE MEETING OF COUNCIL - May 2005
Public Minutes of Council Meeting held 22nd May 2005 at Hotel Antoinette,
Kingston upon Thames, Surrey
Present:
Marcus Allen MA
Mary Tetley MT
Wendy Davies WD
Mike Todd MKT
Clare Peddie CP
Tony Marshall AM
David Dixon DD
Deric Ellerby DE
Tony Reed AR
Keith Lawrence KL
Edward Haynes EH
Bob Healey BH
John Betts JB
John Pederson JP
Andy Moll AWM
Adrian Hall AH
Anne Clark AC
MA welcomed the new Directors to Council.
Apologies: Harry Gould, Ian Irvine, Ernie Crook, Mark Allen
Minutes of previous meeting
MA proposed to accept the minutes of the previous meeting, seconded KL, 6 abstentions, carried.
2 email votes - HQ salary proposal and KL's proposal to progress NCVO, both were unanimous.
Communications Team - Marcus Allen
MA explained the basic procedure of Council meetings and proposals on how the meetings are to develop. Meeting on 23/24 July 2005 to agree a strategy for the forthcoming 3 year period and agree the working groups of Council.
Team reports, proposals and projects should be sent out to Council members 1 to 2 weeks in advance of the Council meeting to give sufficient time for Council to read and consider before the meeting.
MA asked for all to read and digest the Council Pack issued at the meeting as well as the Membership Survey carried out in Nov 2003 and feedback at the meeting in July 2005.
NDC - Claire Peddie
CP gave a brief explanation of what activities NDC had undertaken during 2004 and what was planned for 2005 and going forward.
AM said how impressed he was with the work undertaken in such a short time and the excellent records and Minutes which kept Council informed of NDC's activities.
BSAC HQ - Mary Tetley
MT gave an introduction to BSAC HQ, the staff and the processes at HQ. An Information Pack was issued to Council which included examples of Mailshop Team Meeting and the BSAC Staff Performance Review/.
Membership Statistics - Wendy Davies
WD discussed the membership statistics information that had been presented in the monthly Council pack.
IT Team - Keith Lawrence
KL gave a brief explanation of what activities the IT team had undertaken during 2004 and what was planned for 2005 and going forward.
Membership Services Team - Tony Reed
AR gave a brief explanation of what activities the membership services team had undertaken during 2004 and what was planned for 2005 and going forward. It was suggested that a Branch audit to be undertaken.
Company Secretary
MA proposed to appoint Adrian Hall as Company Secretary, seconded by MKT, unanimous.
BSAC International Team - Tony Marshall
AM gave a brief explanation of what activities International had undertaken during 2004 and what was planned for 2005 and going forward. AM also explained the change in the BSAC Japan contract and the new agreement that had been signed with Shoki for the annual licence agreement, Shoki (N's) take over from Konami in June 2005.
Commercial Team - Marcus Allen
The team have been responsible for the production of the manuals. Seamanship manual is now being printed and will be with us in 12 weeks.
Finance Team - Marcus Allen
MA gave a brief explanation of what activities the Finance Team had undertaken during 2004 and what was planned for 2005 and going forward and further explained the role of the team.
External Relations Team- Marcus Allen
MA gave a brief explanation of what activities the External Relations Team had undertaken during 2004 and what was planned for 2005 and going forward and the role of the team.
Insurance Team - Anne Clarke
AC gave a brief explanation of what activities the Insurance Team had undertaken during 2004 and what was planned for 2005 and going forward.
Travel Club Team - David Dixon
DD gave a brief explanation of what activities the Travel Club had undertaken during 2004 and what was planned for 2005 and going forward.
AGM decisions - Mike Todd
Articles to be changed for email voting etc.
Motion to allow minimum age reduced to 12 years, passed with a 63% majority at the AGM. The change is optional for branches. This to be passed to NDC for discussion and CP will report back to the meeting in July 2005 to define any restrictions there may be.
Appointment of Auditors
MKT proposed that we appoint the Auditors, Bennett Brooks at the same rate of remuneration as 2004, seconded by AM, unanimous.
CRM Proposal
KL presented the initial proposal in relation to the "Customer Relationship Management" system (BSAC Database) that is being proposed for BSAC.
KL proposed that BSAC investigate the preferred supplier status and email the results, seconded DE, unanimous.
Dates of Meetings 2005
The meeting dates were circulated in advance. CP asked if travelling arrangements could be organised so that Council members were not leaving meetings early.
It was agreed that a 2 day meeting would be held at HQ on July 23/24. This will be a Strategy Meeting. Once the dates for the dive shows were known, all dates for 2005/2006 would be re-circulated.
WD is to prepare an analysis of the costing of having the meeting at HQ, or elsewhere, rather than ULU.
AOB
MA asked for Council to give notice if they want to visit HQ.
AC - the Articles state that all branches must have insurance for their boats at a limit agreed by Council. AC to find out what cover there is for boats.
DD - the Queen's Speech mentioned a draft Marine Bill, essentially environmental but DD asked if there were any implications for BSAC - CP to look into.
MKT - suggested that Council again consider a minimum qualification for candidates for BSAC Chairman. MKT asked for council to consider making a minimum level of experience or qualification compulsory for the post. A Working group will be formed at the next meeting to review the Nomination and Voting Process.
Kingston upon Thames, Surrey
Present:
Marcus Allen MA
Mary Tetley MT
Wendy Davies WD
Mike Todd MKT
Clare Peddie CP
Tony Marshall AM
David Dixon DD
Deric Ellerby DE
Tony Reed AR
Keith Lawrence KL
Edward Haynes EH
Bob Healey BH
John Betts JB
John Pederson JP
Andy Moll AWM
Adrian Hall AH
Anne Clark AC
MA welcomed the new Directors to Council.
Apologies: Harry Gould, Ian Irvine, Ernie Crook, Mark Allen
Minutes of previous meeting
MA proposed to accept the minutes of the previous meeting, seconded KL, 6 abstentions, carried.
2 email votes - HQ salary proposal and KL's proposal to progress NCVO, both were unanimous.
Communications Team - Marcus Allen
MA explained the basic procedure of Council meetings and proposals on how the meetings are to develop. Meeting on 23/24 July 2005 to agree a strategy for the forthcoming 3 year period and agree the working groups of Council.
Team reports, proposals and projects should be sent out to Council members 1 to 2 weeks in advance of the Council meeting to give sufficient time for Council to read and consider before the meeting.
MA asked for all to read and digest the Council Pack issued at the meeting as well as the Membership Survey carried out in Nov 2003 and feedback at the meeting in July 2005.
NDC - Claire Peddie
CP gave a brief explanation of what activities NDC had undertaken during 2004 and what was planned for 2005 and going forward.
AM said how impressed he was with the work undertaken in such a short time and the excellent records and Minutes which kept Council informed of NDC's activities.
BSAC HQ - Mary Tetley
MT gave an introduction to BSAC HQ, the staff and the processes at HQ. An Information Pack was issued to Council which included examples of Mailshop Team Meeting and the BSAC Staff Performance Review/.
Membership Statistics - Wendy Davies
WD discussed the membership statistics information that had been presented in the monthly Council pack.
IT Team - Keith Lawrence
KL gave a brief explanation of what activities the IT team had undertaken during 2004 and what was planned for 2005 and going forward.
Membership Services Team - Tony Reed
AR gave a brief explanation of what activities the membership services team had undertaken during 2004 and what was planned for 2005 and going forward. It was suggested that a Branch audit to be undertaken.
Company Secretary
MA proposed to appoint Adrian Hall as Company Secretary, seconded by MKT, unanimous.
BSAC International Team - Tony Marshall
AM gave a brief explanation of what activities International had undertaken during 2004 and what was planned for 2005 and going forward. AM also explained the change in the BSAC Japan contract and the new agreement that had been signed with Shoki for the annual licence agreement, Shoki (N's) take over from Konami in June 2005.
Commercial Team - Marcus Allen
The team have been responsible for the production of the manuals. Seamanship manual is now being printed and will be with us in 12 weeks.
Finance Team - Marcus Allen
MA gave a brief explanation of what activities the Finance Team had undertaken during 2004 and what was planned for 2005 and going forward and further explained the role of the team.
External Relations Team- Marcus Allen
MA gave a brief explanation of what activities the External Relations Team had undertaken during 2004 and what was planned for 2005 and going forward and the role of the team.
Insurance Team - Anne Clarke
AC gave a brief explanation of what activities the Insurance Team had undertaken during 2004 and what was planned for 2005 and going forward.
Travel Club Team - David Dixon
DD gave a brief explanation of what activities the Travel Club had undertaken during 2004 and what was planned for 2005 and going forward.
AGM decisions - Mike Todd
Articles to be changed for email voting etc.
Motion to allow minimum age reduced to 12 years, passed with a 63% majority at the AGM. The change is optional for branches. This to be passed to NDC for discussion and CP will report back to the meeting in July 2005 to define any restrictions there may be.
Appointment of Auditors
MKT proposed that we appoint the Auditors, Bennett Brooks at the same rate of remuneration as 2004, seconded by AM, unanimous.
CRM Proposal
KL presented the initial proposal in relation to the "Customer Relationship Management" system (BSAC Database) that is being proposed for BSAC.
KL proposed that BSAC investigate the preferred supplier status and email the results, seconded DE, unanimous.
Dates of Meetings 2005
The meeting dates were circulated in advance. CP asked if travelling arrangements could be organised so that Council members were not leaving meetings early.
It was agreed that a 2 day meeting would be held at HQ on July 23/24. This will be a Strategy Meeting. Once the dates for the dive shows were known, all dates for 2005/2006 would be re-circulated.
WD is to prepare an analysis of the costing of having the meeting at HQ, or elsewhere, rather than ULU.
AOB
MA asked for Council to give notice if they want to visit HQ.
AC - the Articles state that all branches must have insurance for their boats at a limit agreed by Council. AC to find out what cover there is for boats.
DD - the Queen's Speech mentioned a draft Marine Bill, essentially environmental but DD asked if there were any implications for BSAC - CP to look into.
MKT - suggested that Council again consider a minimum qualification for candidates for BSAC Chairman. MKT asked for council to consider making a minimum level of experience or qualification compulsory for the post. A Working group will be formed at the next meeting to review the Nomination and Voting Process.
Page last modified: 1st Nov 2006 - 12:18:41