PUBLIC MINUTES OF THE MEETING OF COUNCIL - July 2005
Public Minutes of Council Meeting held 23rd & 24th July 2005 at BSAC HQ
Present:
Marcus Allen MA
Mary Tetley MT
Wendy Davies WD
Clare Peddie CP
Tony Marshall AM
David Dixon DD
Deric Ellerby DE
Keith Lawrence KL
Edward Haynes EH
Bob Healey BH
John Betts JB
Andy Moll AM
Adrian Hall AH
Anne Clark AC
Mark Allen MKA
Ernie Crook EC
Apologies: Harry Gould, Ian Irvine, John Pederson, Mike Todd, Tony Reed.
Minutes of previous meeting
Film Library to video - copyright for "When you know how" has been agreed to be passed to BSAC.
Branch survey - a "Branches In Touch" programme is being developed.
Auditors have not yet been appointed - due to 2 members of the BSAC audit-team leaving Bennett Brooks it was agreed to obtain 3 quotes for comparison.
KL proposed that Council accept the minutes of the previous meeting, seconded by DD, 1 abstention, motion carried.
Email ratification
12yr Old e-mail ratification - 9 for, 1 against, motion carried.
Membership Database
Michael Baggs from Integra, was invited to the meeting to give a presentation on their membership database system.
MT also gave a presentation on the current position in relation to the database proposal.
AH gave a presentation on the financial implications of funding the implementation.
It was agreed to promote positive communication to branches of implementing the new database on a roll out basis up to the period prior to implementation.
KL confirmed that all the necessary hardware is in place to support the project implementation of a new database.
The proposal was for the CRM Team to progress the CRM project as per the action plan outlined at this meeting and report back to Council on 3 September 2005.
Proposed by MA, seconded by KL, unanimous.
BSAC Policy & Strategy
MA confirmed that Council needed to decide on their policy and their strategy. Council represent the members of the BSAC and make decisions on their behalf. It looks after the operational side and the financial stability of the BSAC. Some authority is delegated, like that to the NDO and NDC, who have the necessary expertise. The behaviour of Council members is of the utmost importance, particularly when dealing with members. MA asked Council to make sure they are always correct before they attempt to answer queries and questions raised by members and others.
The current vision is "To be regarded as the best diving club in the world by our members and other divers". Do we need to change the vision statement? If so how do we want to change it?
Following consultation it was agreed to make the following amendments to the current strategies which will be checked through by council and agreed finally at the next meeting.
Council Strategies
New & amended:
1. "To be regarded as the best diving club in the world"
2. That BSAC focuses on being a diving club, operating to the highest standards, and at the forefront of developing diving practices
3. That we are a club-based (low risk), members' organisation with high standards of corporate and social responsibility - where surplus income is retained within the organisation (making us a non-profit distribution organisation)
4. That we provide a range of services appropriate and attractive to each BSAC Member.
5. That we have an extensive and effective worldwide branch network which we support by vibrant and enthusiastic volunteers
6. That we have a progressive, professional and pro-active infrastructure that supports the members and volunteers in addition to administering the financial and membership process
7. That we have an IT infrastructure that allows us to communicate, deliver projects and administer our membership to very high standards of efficiency and effectiveness
8. That we have a comprehensive communication system which allows us to share knowledge, opinions and update each other regarding diving matters. That we project a progressive and attractive image of the BSAC to our members, potential members and the public
9. To continue as the UK National Governing Body demonstrating high quality leadership in governance, diving standards and responsibility for underwater activities
10. That we have a professional arm worldwide that uses BSAC training programmes and meets the needs of our members
11. That we use our intellectual property to generate income through commercial relationships for the benefit of our members
12. That we increase membership by acquisition and retention
Projects
The various projects were allocated within the new Council Teams (structure below) and Council were asked to nominate themselves to be included in the teams.
Council Teams
1. NDC - Leader - Clare Peddie
2. IT - Leader - Keith Lawrence
3. FINANCE - Leader - Adrian Hall
4. COMMS - Leader to be appointed-
5. INTERNATIONAL - Leader to be appointed
6. BUSINESS & MEMBERSHIP DEVELOPMENT - Leader Marcus Allen
7. INSURANCE - Leader - Anne Clarke
The chairman asked for the project lists to be reviewed for content and revised, where appropriate.
Welfare of the Vulnerable
The Chairman asked Council to give a delegated authority to a smaller working group,
to be able to give approval to the suspension process in relation to the W of V suspension procedure.
DE proposed that Marcus Allen, Clare Peddie & Ernie Crook be appointed to carry out this role on behalf of Council, seconded by AM, 1 against, motion carried.
BSAC Schools Review
CP gave a brief description of the current position. NDC has identified that our members are changing the way they want to learn to dive, i.e. weekend learning. Proposals are now ready for the October 2005 Dive Show to launch the new BSAC Schools Policy. These will show in detail the features of the BSAC diver training and SDC courses for BSAC Schools. The group have devised a list of 25 reasons to teach BSAC training.
MKA asked if the 25 reasons could be emailed to Council. MA asked if any council members wanted specific schools to be contacted they should email Mike Clack at HQ.
MKA asked if NDC could look at standardising the Try Dive procedure and promote it to branches, perhaps through the e bulletin.
DD explained the current position in relation to resorts and the plans for their inclusion in the new BSAC Schools Policy.
Election Process
It was agreed that this should be a project taken for the Chairman, who will report back to Council. EH, DE, KL and DD volunteered to deal with the process of reviewing the content of the forms and also the whole election process.
AOB
AM advised Council that Harry Gould has donated his diving library to the BSAC and this has been incorporated in to the BSAC bookcases. Myrtle Cockbill has also dedicated Derek's library of books to the BSAC. Vernon Knapper has promised that the library he owns will be passed to the BSAC at some stage.
MA to write and thank both H. Gould and Myrtle Cockbill for their contribution and also place editorial in to Dive to acknowledge the gifts and invite members to request access to the BSAC library.
AM to write a procedure for accessing the library at BSAC HQ for council approval and advise on the correct storage conditions.
Present:
Marcus Allen MA
Mary Tetley MT
Wendy Davies WD
Clare Peddie CP
Tony Marshall AM
David Dixon DD
Deric Ellerby DE
Keith Lawrence KL
Edward Haynes EH
Bob Healey BH
John Betts JB
Andy Moll AM
Adrian Hall AH
Anne Clark AC
Mark Allen MKA
Ernie Crook EC
Apologies: Harry Gould, Ian Irvine, John Pederson, Mike Todd, Tony Reed.
Minutes of previous meeting
Film Library to video - copyright for "When you know how" has been agreed to be passed to BSAC.
Branch survey - a "Branches In Touch" programme is being developed.
Auditors have not yet been appointed - due to 2 members of the BSAC audit-team leaving Bennett Brooks it was agreed to obtain 3 quotes for comparison.
KL proposed that Council accept the minutes of the previous meeting, seconded by DD, 1 abstention, motion carried.
Email ratification
12yr Old e-mail ratification - 9 for, 1 against, motion carried.
Membership Database
Michael Baggs from Integra, was invited to the meeting to give a presentation on their membership database system.
MT also gave a presentation on the current position in relation to the database proposal.
AH gave a presentation on the financial implications of funding the implementation.
It was agreed to promote positive communication to branches of implementing the new database on a roll out basis up to the period prior to implementation.
KL confirmed that all the necessary hardware is in place to support the project implementation of a new database.
The proposal was for the CRM Team to progress the CRM project as per the action plan outlined at this meeting and report back to Council on 3 September 2005.
Proposed by MA, seconded by KL, unanimous.
BSAC Policy & Strategy
MA confirmed that Council needed to decide on their policy and their strategy. Council represent the members of the BSAC and make decisions on their behalf. It looks after the operational side and the financial stability of the BSAC. Some authority is delegated, like that to the NDO and NDC, who have the necessary expertise. The behaviour of Council members is of the utmost importance, particularly when dealing with members. MA asked Council to make sure they are always correct before they attempt to answer queries and questions raised by members and others.
The current vision is "To be regarded as the best diving club in the world by our members and other divers". Do we need to change the vision statement? If so how do we want to change it?
Following consultation it was agreed to make the following amendments to the current strategies which will be checked through by council and agreed finally at the next meeting.
Council Strategies
New & amended:
1. "To be regarded as the best diving club in the world"
2. That BSAC focuses on being a diving club, operating to the highest standards, and at the forefront of developing diving practices
3. That we are a club-based (low risk), members' organisation with high standards of corporate and social responsibility - where surplus income is retained within the organisation (making us a non-profit distribution organisation)
4. That we provide a range of services appropriate and attractive to each BSAC Member.
5. That we have an extensive and effective worldwide branch network which we support by vibrant and enthusiastic volunteers
6. That we have a progressive, professional and pro-active infrastructure that supports the members and volunteers in addition to administering the financial and membership process
7. That we have an IT infrastructure that allows us to communicate, deliver projects and administer our membership to very high standards of efficiency and effectiveness
8. That we have a comprehensive communication system which allows us to share knowledge, opinions and update each other regarding diving matters. That we project a progressive and attractive image of the BSAC to our members, potential members and the public
9. To continue as the UK National Governing Body demonstrating high quality leadership in governance, diving standards and responsibility for underwater activities
10. That we have a professional arm worldwide that uses BSAC training programmes and meets the needs of our members
11. That we use our intellectual property to generate income through commercial relationships for the benefit of our members
12. That we increase membership by acquisition and retention
Projects
The various projects were allocated within the new Council Teams (structure below) and Council were asked to nominate themselves to be included in the teams.
Council Teams
1. NDC - Leader - Clare Peddie
2. IT - Leader - Keith Lawrence
3. FINANCE - Leader - Adrian Hall
4. COMMS - Leader to be appointed-
5. INTERNATIONAL - Leader to be appointed
6. BUSINESS & MEMBERSHIP DEVELOPMENT - Leader Marcus Allen
7. INSURANCE - Leader - Anne Clarke
The chairman asked for the project lists to be reviewed for content and revised, where appropriate.
Welfare of the Vulnerable
The Chairman asked Council to give a delegated authority to a smaller working group,
to be able to give approval to the suspension process in relation to the W of V suspension procedure.
DE proposed that Marcus Allen, Clare Peddie & Ernie Crook be appointed to carry out this role on behalf of Council, seconded by AM, 1 against, motion carried.
BSAC Schools Review
CP gave a brief description of the current position. NDC has identified that our members are changing the way they want to learn to dive, i.e. weekend learning. Proposals are now ready for the October 2005 Dive Show to launch the new BSAC Schools Policy. These will show in detail the features of the BSAC diver training and SDC courses for BSAC Schools. The group have devised a list of 25 reasons to teach BSAC training.
MKA asked if the 25 reasons could be emailed to Council. MA asked if any council members wanted specific schools to be contacted they should email Mike Clack at HQ.
MKA asked if NDC could look at standardising the Try Dive procedure and promote it to branches, perhaps through the e bulletin.
DD explained the current position in relation to resorts and the plans for their inclusion in the new BSAC Schools Policy.
Election Process
It was agreed that this should be a project taken for the Chairman, who will report back to Council. EH, DE, KL and DD volunteered to deal with the process of reviewing the content of the forms and also the whole election process.
AOB
AM advised Council that Harry Gould has donated his diving library to the BSAC and this has been incorporated in to the BSAC bookcases. Myrtle Cockbill has also dedicated Derek's library of books to the BSAC. Vernon Knapper has promised that the library he owns will be passed to the BSAC at some stage.
MA to write and thank both H. Gould and Myrtle Cockbill for their contribution and also place editorial in to Dive to acknowledge the gifts and invite members to request access to the BSAC library.
AM to write a procedure for accessing the library at BSAC HQ for council approval and advise on the correct storage conditions.
Page last modified: 1st Nov 2006 - 12:18:18