PUBLIC MINUTES OF THE MEETING OF COUNCIL - November 2005
BSAC Council Meeting 26th & 27th November 2005 at BSAC HQ, Ellesmere Port
Present
Adrian Hall AH
Andy Moll AM
Anne Clarke AC
Wendy Davies WD
Bob Healey BH
Clare Peddie CP
David Dixon DD
Deric Ellerby DE
Edward Haynes EH
Ernie Crook EC
Ian Irvine II
Keith Lawrence KL
Marcus Allen MA
Mary Tetley MT
Mike Todd MKT
Tony Marshall TM
Tony Reed AR
Apologies
Harry Gould, John Betts, Mark Allen.
Proceedings
MA explained how the agenda would be progressed during the course of the 2 days.
Image Wizard
Image Wizard attended the meeting to present the PR proposal for 2006 and review the period to October 2005.
After the presentation, Council raised some questions about the campaigns and requested further information about the costs and any increases in membership that had occurred (WD).
Budgets
A great deal of time was devoted to the setting and "honing" of the budgets for the various activities of the BSAC.
AH explained the October Management Accounts. AH further explained the unplanned expenditure and stated that he would prefer Council to maintain its original budget and not adopt a quarterly review and make amendments to the budget throughout the year.
AH gave a presentation to Council that contained income and expenditure comparisons for the last 3 years.
II stated that Council have to buy in to the budget setting process. It is imperative that Council control expenditure or re-forecast income in the 2006 budget and take ownership of the forecast position of that budget at the end of 2006, whilst also taking into consideration the cash position. II stated that Council have to look at each income and expenditure line and look at ways of maximising the income and controlling the expenditure.
MA confirmed how the budget setting process would work. MA went through the budget for 2006 line by line.
DOC - Location and Date
The future of DOC was discussed - its location, duration and time of year. BH, CP, AR and AM were tasked with looking into the project and responding to Council before the end of the year.
Council
Council discussed the resignation of John Pederson for personal reasons. A vote of thanks was given by Council for all of John's work for the BSAC.
Subscriptions
AR suggested a subscription increase. MA stated that increasing subs does not necessarily result in extra income. It can have a negative affect on income by causing members to leave. The topic was further discussed.
Budgets
The final 2006 budget figures were again reviewed.
The budget review process is to be agreed.
II asked for the larger budget items to be extracted into a separate report to clearly monitor the performance against budget.
MA and AH will agree on the appropriate budget holders for each section, MA asked Council to respond to the proposal with their amendments and feed back to MA or alternatively state that they do not wish to comment.
AGM
Suitable venue for 2006 AGM - LUEC - premises secured
Chairman's Report
WASAC - started to be active, email list picked up, some political history, back on its feet and progress being made.
MA contacted the Palace - they have asked for us to work more closely with the MCS. MA has issued an invitation to MCS to meet. The Palace has written to us to say they are pleased that we have responded so positively.
NDO's Report
Very successful NDC meeting in November, teams are working well together. Chairman was invited to the last meeting to give a talk and NDC were pleased with that.
Other agency crossover diving limits to be announced at Feb/Mar 2006.
DOC was very successful with about 500 delegates.
Ops Manager's Report
This will be the Council Pack Part 1 for this and future meetings.
Council Information Pack Part 2 - format - either electronic or paper.
Group Reports
TC - PTPs being reviewed - of the 6 PTPs DD only wants to progress with 4 of the 6 partners and cancel 2 of the partners under the terms of their agreements, Council agree to DD progressing this. Tony Backhurst is being looked at as Liveaboard specialists for a new partnership.
Finance team to sort out internal controls for signing of contracts and report to Council.
International group meeting held Friday 25th November and the minutes will be circulated to Council. Tony Marshall thanked DE for his efforts in convincing Hashitani-san and Hosokawa-san to make such a generous contribution from BSAC Japan towards Project Neptune.
EC would like Council to confirm the authority already granted in relation to BSAC's publications and its permission granted to BSAC International for the purposes of its licence agreement relations, proposed by Tony Marshall, seconded EH, 2 abstentions.
AH to email copies of the final budget figures to all.
EUF/ CEN - cannot proceed due to budget constraints.
AOB
JP to receive a certificate of appreciation from Council - WD
Present
Adrian Hall AH
Andy Moll AM
Anne Clarke AC
Wendy Davies WD
Bob Healey BH
Clare Peddie CP
David Dixon DD
Deric Ellerby DE
Edward Haynes EH
Ernie Crook EC
Ian Irvine II
Keith Lawrence KL
Marcus Allen MA
Mary Tetley MT
Mike Todd MKT
Tony Marshall TM
Tony Reed AR
Apologies
Harry Gould, John Betts, Mark Allen.
Proceedings
MA explained how the agenda would be progressed during the course of the 2 days.
Image Wizard
Image Wizard attended the meeting to present the PR proposal for 2006 and review the period to October 2005.
After the presentation, Council raised some questions about the campaigns and requested further information about the costs and any increases in membership that had occurred (WD).
Budgets
A great deal of time was devoted to the setting and "honing" of the budgets for the various activities of the BSAC.
AH explained the October Management Accounts. AH further explained the unplanned expenditure and stated that he would prefer Council to maintain its original budget and not adopt a quarterly review and make amendments to the budget throughout the year.
AH gave a presentation to Council that contained income and expenditure comparisons for the last 3 years.
II stated that Council have to buy in to the budget setting process. It is imperative that Council control expenditure or re-forecast income in the 2006 budget and take ownership of the forecast position of that budget at the end of 2006, whilst also taking into consideration the cash position. II stated that Council have to look at each income and expenditure line and look at ways of maximising the income and controlling the expenditure.
MA confirmed how the budget setting process would work. MA went through the budget for 2006 line by line.
DOC - Location and Date
The future of DOC was discussed - its location, duration and time of year. BH, CP, AR and AM were tasked with looking into the project and responding to Council before the end of the year.
Council
Council discussed the resignation of John Pederson for personal reasons. A vote of thanks was given by Council for all of John's work for the BSAC.
Subscriptions
AR suggested a subscription increase. MA stated that increasing subs does not necessarily result in extra income. It can have a negative affect on income by causing members to leave. The topic was further discussed.
Budgets
The final 2006 budget figures were again reviewed.
The budget review process is to be agreed.
II asked for the larger budget items to be extracted into a separate report to clearly monitor the performance against budget.
MA and AH will agree on the appropriate budget holders for each section, MA asked Council to respond to the proposal with their amendments and feed back to MA or alternatively state that they do not wish to comment.
AGM
Suitable venue for 2006 AGM - LUEC - premises secured
Chairman's Report
WASAC - started to be active, email list picked up, some political history, back on its feet and progress being made.
MA contacted the Palace - they have asked for us to work more closely with the MCS. MA has issued an invitation to MCS to meet. The Palace has written to us to say they are pleased that we have responded so positively.
NDO's Report
Very successful NDC meeting in November, teams are working well together. Chairman was invited to the last meeting to give a talk and NDC were pleased with that.
Other agency crossover diving limits to be announced at Feb/Mar 2006.
DOC was very successful with about 500 delegates.
Ops Manager's Report
This will be the Council Pack Part 1 for this and future meetings.
Council Information Pack Part 2 - format - either electronic or paper.
| Electronic | Paper |
| Everyone except Ernie | Everyone except Anne, Andy, Edward & David |
Group Reports
TC - PTPs being reviewed - of the 6 PTPs DD only wants to progress with 4 of the 6 partners and cancel 2 of the partners under the terms of their agreements, Council agree to DD progressing this. Tony Backhurst is being looked at as Liveaboard specialists for a new partnership.
Finance team to sort out internal controls for signing of contracts and report to Council.
International group meeting held Friday 25th November and the minutes will be circulated to Council. Tony Marshall thanked DE for his efforts in convincing Hashitani-san and Hosokawa-san to make such a generous contribution from BSAC Japan towards Project Neptune.
EC would like Council to confirm the authority already granted in relation to BSAC's publications and its permission granted to BSAC International for the purposes of its licence agreement relations, proposed by Tony Marshall, seconded EH, 2 abstentions.
AH to email copies of the final budget figures to all.
EUF/ CEN - cannot proceed due to budget constraints.
AOB
JP to receive a certificate of appreciation from Council - WD
Page last modified: 1st Nov 2006 - 12:16:50