BSAC

Present:

ACTION

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Marcus Allen                                                   MA

Tony Marshall                                                  TM

Eugene Farrell                                                 EF

Edward Haynes                                                EH

Sean Gribben                                                  SG

Don Quilliam                                                   DQ

David Dixon                                                     DD

Mike Todd                                                       MKT

Adrian Hall                                                      AH

Tony Reed                                                       AR

Phil Harrison                                                   PH

Rachel Sharpe                                                 RS

Alan Robinson                                                 AR

Bob Healey                                                      BH

Mary Tetley                                                      MT

Wendy Davies                                                 WD

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MA welcomed Phil Harrison to council as a new Vice President.

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Apologies for absence

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Ian Irvine, Andy Moll, Dr John Betts, Harry Gould, Ernie Crook, Mark Allen.

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Minutes of previous meeting

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BH proposed the previous minutes be accepted as a true and accurate record, seconded MA,  motion carried.

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Matters arising

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Expense claims , done

Centres Report, sales, done, Crystal reporting, DD copied in

Member get Member – Branch Award , Recruitment

Working practices, DRT

Andy Moll, Project proposal done

Projection 30p , not done

O3 , £1,000 - Done

Feedback to AM new council members, carry forward, any ideas

Dates, carry forward

Comms, done

Clubmark done

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Email ratification

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Both passed, Chinese Contract proposal, Website AUP.

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Travel Proposal – circulated previously

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DD presented PowerPoint presentation – DD explained the financial implications of the proposal and how the project would be delivered during the forthcoming period.

DD proposed that the Travel project should proceed on the basis detailed in the proposal.

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DD believes that he would better serve TC from a time commitment if he didn’t sit on council.

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DD proposed that the BSAC Travel Project should proceed on the basis set out in the projections paper with the aim that the project should run overall on a profitable basis, seconded MA, no abstentions, motion carried.

DD

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Treasurer’s Report - 2007 Financial Position

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AH presented council with the surplus position for 2007 and reported on the performance for the year.

MA to have an agenda item at each meeting for financial discussion.

MT to review HQ budgets and recommend any changes to 2008 budget.

Council agreed the changes to the project budget lines for the 2008 budget.

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Chairman’s Report – circulated previously

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MA has written to the BSAC president to invite him to stand again for a further 3 year term of office.

MA asked council to feedback to him on their projects to enable him to update the list.

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NDO’s Report – circulated previously

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50^th Anniversary presentation to branches – MT to cost the retrospective ones as well as making this a policy each year.

Article 29 – SG would like to bring the article and its content to councils attention. Discussion took place and council were satisfied that the article has not been contravened.

WD to change the expense guidelines wording in relation to payment for corporate events and circulate to council for approval. WD to check that the corporate events are profitable with MC.

Aqualung Award – sponsorship for a branch prize has been offered by Scubapro and SG would like council to consider this option as a ‘Branch of the Year Award’. Some discussion took place on whether there was any duplication with the Heinke Trophy. AM has prepared some figures.

SG proposed to move forward with the Branch of the Year project – with revised sponsorship and criteria, seconded DE. Motion carried.

Heinke Trophy Award – some discussion took place as to the appropriate venue to make the award to the winner. It was agreed to leave the presentation of the award at DOC.

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WD

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Website Update

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WD reported that the web project was developing well and the first 3 click text was currently being written by AD. The OLS has been installed at HQ and Nemisys have been given access to enable progression of the online updating procedure to be finalised. The anticipated go live date is April 2008.

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Acceptable User Policy – to be integrated into the new site – WD to action.

WD

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Chief Executive Report – circulated previously

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Welfare & Child Protection Policy

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EF – following the request to review the policy EF and MT have attended meetings to review the policy and its current state of update and review. EF proposed that council give the group authority to review the policy and revert to the May meeting with final proposals, seconded EH.  The group is - EF/MT/BH and Mike Halligan.

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EF

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Election 2008

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MA explained the revised procedure with ERS – this has some limited electronic ability, members can vote on-line.

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Group Reports

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Insurance Renewal

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MA confirmed that we would wait until we had some further information available before discussing this further.

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AOB

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MA asked council to discuss with him whether they attend the LIDS show.

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