PUBLIC MINUTES OF THE MEETING OF COUNCIL - November 2007

Public Minutes[1] of British Sub Aqua Club Council Minutes at BSAC HQ, Ellesmere Port 24 & 25 November 2007

Present:

Marcus Allen MA

Sean Gribben SG

Eugene Farrell EF

Don Quilliam DQ

Alan Robinson AR

Andy Moll AM

Adrian Hall AH

Edward Haynes EH

Bob Healey BH

Rachel Sharpe RS

Tony Marshall TM

Deric Ellerby DE

Tony Reed AR

Ian Irvine II

Ernie Crook EC

David Dixon DD

Mark Allen MDA

Mary Tetley MT

Wendy Davies WD

Apologies: Mike Todd, Dr John Betts, Harry Gould, Don Quilliam (Sunday), Eugene Farrell (Sunday).

Minutes of previous meeting

MDA proposed the previous minutes be accepted as a true and accurate record, seconded EH, RS abstain, motion carried.

Matters arising

All actions carried out apart from review of voting.

AM EH

Email ratification

Phil Harrison – Vice President – Motion carried.

Financial Review 2007 (circulated previously)

AH gave a short presentation on the performance of BSAC to the period 31^st October 2007. Good performance and to budget proposals

WD gave a brief summary of the financial performance against budget to October 2007. WD asked if council could submit their expenses before the second week of December.

ALL

Membership Review 2007

MA gave a brief presentation on the key income areas and their performance during 2007.

It is intended to survey new direct members during 2008 and to analyse the membership statistics.

NDO Report (circulated previously)

SG gave a short presentation on the activities of NDC during 2007 and those planned for 2008.

AM asked how the SDC courses were chosen to be updated – what criteria was applied. MA stated that the incident report was consulted when looking at SDC course development. via SG for consideration and prioritising.

SDC Development Process:

Initial proposal to NDO for approval
Outline of course to council for consideration & reviews
NDO approval
Finished course to council for consideration & reviews
Implementation

The proposed buoyancy SDC was discussed.

HQ Report (circulated previously)

DD asked for a report on Ocean Diver pack sales to Centres.

MT updated on Q card project, Centres and direct debit.

Campaigns (circulated previously)

MT gave a presentation on Try Dive, Go Dive and a new Campaign.

EF asked if we could do some cross advertising with BMC and Ski Association etc. The new campaign needs developing for discussion at a future meeting.

Proposal for Dive Show strategy for 2008/9 to council – strategy, finance etc.

Group

LIW (circulated previously)

Some contact has been made since from the networking aspects.

MA asked NDC to look at a course that covers corporate and branch snorkelling that can be delivered to students. EF/ BH/ RS/ SG to look at developing course and report back to council, EF to Lead.

EF/BH/RS/SG

BSAC Key Projects Proposal 2008 (circulated previously)

AH feels that Goodform have the expertise to help us develop our marketing strategy. II stated that this is a reasonable way to outsource marketing activities without having to retain an employee resource at HQ.

2008 Budget

AH gave a brief explanation of how the budget process is set up for the benefit of the new council members.

Travel budget request – AH asked how the scheme would be serviced. MA asked if firmer proposals could be presented to council for consideration at the March meeting subject to activity levels and timings. It was agreed to allocate a provision to develop some promotional materials in order to establish a plan.

AM to prepare a standardised project planning proposal document for the next meeting.

LIW – allocation was requested by BH.

Proposal from EH to deal with the new servers required for hosting the new website.

AM to explore single supplier for sponsorship for the annual CD update, for 2008

AH asked for agreement to review the annual 2008 budget quarterly to assess the ongoing allocations and make any changes that are required to achieve an acceptable position in 2008.

MA proposed that the agreed budget be taken to the January meeting for review, seconded AH, motion carried.

Novation Agreement

MA proposed that council accept the novation agreement as presented by BSAC Japan and give authority to MA and DE to sign the agreement on behalf of council, seconded SG, 1 abstention, motion carried.

Website Review

AM showed the design of the new site and took council through some of the functionality.

Election 2008

AM confirmed the current position in relation to the term of office dates.

AM asked the new council members to feedback to AM with issues they have experienced since they came on council.

New Council

AM confirmed that he would circulate the annual council diary and asked for feedback on dates and a sanity check from all council on the content.

ALL

AOB

Overseas membership project –- membership development team to develop.

Clubmark – SG asked what communication is planned. MT to report back

[1] Public minutes have financial confidential information removed, council confidential information removed and personal member information removed

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